How to Prepare for a Smooth Home Swap: Tips from a Swaphouse Experience

Hey swappers, I’m Nikola 👋! My girlfriend and I just returned from our first home swap through Swaphouse.

We had an amazing time, but as first-timers, we learned a few things along the way that helped make the experience smoother. Together with another couple we swapped with, we wanted to share some practical tips for anyone planning their own home swap. These are lessons we picked up from our experience that will hopefully make your next swap easier, more convenient, and stress-free.

1. Plan at least 2 video calls before the swap

Even if you’ve done an early video call to get acquainted, it's a good idea to schedule another call closer to the swap date, ideally a few weeks before. This second call is meant for more practical questions, such as:

• "Do we need to bring our own towels?"
• "Can we use your bedsheets, or should we bring ours?"
• "Are pillows provided?"

Use this chance to also verify whether essential amenities that you use daily (e.g. laptop stand, hair dryer, or yoga mat) are available in the home you will be staying in. It’s better to know in advance so you can bring any must-have items with you.

2. Stay connected with a group chat

As your swap date gets closer, consider creating a group chat if you are swapping as a couple (using WhatsApp, for example). This allows all parties to stay in constant communication, quickly address any last-minute questions, share updates, and ensure everything is on track for a smooth exchange. It’s also an easy way to stay in touch throughout the home exchange–even if only to share some photos and experiences!

3. Prepare your home for the guests

It’s a no-brainer that you’ll need to prepare your home, but it doesn’t have to be an overwhelming task. Instead of packing everything away only to put it all back later, focus on:

• Creating space for their belongings: Clear out areas in one closet or every other drawer so your guests can unpack fully. To avoid packing away a lot of your stuff, you might consider just covering them or subdividing the area to separate from the space your guests will use.
• Securing valuables: Store your valuables or sentimental items in a safe place, or leave them with someone you trust. This way, you can enjoy the swap without any worry.
• Share a digital guide: Write a digital document that includes everything the other swappers need to know: tips and instructions for your home, the Wi-Fi password, local recommendations, house rules, local garbage and recycling disposal protocols, and any other important details.

4. Exchange keys in person (if possible)

Meeting in person for a key exchange not only adds a personal touch but also helps build trust. One way is for one side to arrive the day earlier, have dinner together, and then for the other party to leave the morning after. If staying overnight, it’s courteous for hosts to offer their bedroom to the guests and take the couch themselves. However, if an overnight stay isn’t needed, you can also meet earlier in the day, enjoy a meal together, and then head off. Either way, the key (pun intended) is to meet face-to-face, establish a connection, and hand over the keys directly. It helps both sides feel more comfortable about the swap.

5. Take a video of the home on arrival

Once you’ve arrived, take a quick video walkthrough of the home. This simple step allows you to see how everything was arranged and helps you ensure you return the space to its original state before you leave.

6. Cluster your belongings to avoid confusion

Unlike an Airbnb, where personal items are usually removed, in a home swap, you’re sharing a lived-in space. To avoid mixing up your belongings with the host’s, try to group your items in designated areas—this includes not just clothes but also your keys, chargers, cards, and other small essentials. This will make it much easier to pack when it’s time to leave, as it can be harder to spot your things in a space still filled with the host’s belongings.

7. Be open to another call during the swap (if needed)

After staying in a new place, there may still be things that aren’t immediately clear, depending on how detailed the host’s manual is. If you find yourself struggling to figure out kitchen appliances, the TV setup, or the heating system, it’s worth considering a quick video call with the host to clear things up (once you have your questions prepared!).

8. Replenish what you use

Usually, hosts are fine with guests using their basic supplies. However, make sure to replace what you consume with the same or a similar brand upon leaving. While using small amounts of items like spices is generally fine without replacing them, for essentials you use more heavily—such as olive oil, dishwasher tablets, or detergent—it's considerate and respectful to restock them before you leave.

Our closing narrative: Home swapping is truly a fantastic way to explore new destinations like a local while being on a budget. Happy swapping!